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into your footers is to use one of Word's default Headings - something like Heading 7 or Heading 8 or Heading 9, preferably one of those default Heading Styles that you or your firm rarely use.Įnter a title at the top of your section or page - for instance, SCHEDULE A - but using the Heading 7, 8 or 9 style for this. The best and easiest way to get A-1, etc.

If not, and you can't immediately find an error, you may have to dig in to the nitty-gritties with the help of Microsoft's "Word Help and How-to" web pages on Field Codes, such as If all has gone well, you should now see what looks like the original table of contents, except that the appendices show A-1, B-1, C-1, etc. In the "Update Table of Contents" dialog box pick "Update entire table.".To finish and regenerate your two-stage table of contents:.If you right click on it and pick Toggle Field Codes, you should see If this is the first place you've used the APPENDIX style, you should simply see an "A" again, but now it is a sequence field.In Field Codes, where it has entered SEQ, fill in the rest to read SEQ \appendix \* ALPHABETIC.Delete the appendix letter and leave the cursor in that spot.Whatever style it is, it must be different from what your TOC field is using to create entries for the main body of the document.įirst, on the title page of each appendix, replace the appendix letter (A, B, etc.) with a Sequence field that counts the times you've used the Appendix style in the document. It is dependent on the Style used for your appendix headings, so for the sake of illustration let's say you're using the Appendix style. You'll need a separate TOC field for the appendices, but it will look like only one. It works in Word 2003 and although it is by no means simple, it may be accomplished in 10-20 minutes if you're quite careful the first time. (Did anyone mention you'll need to start a new section for each appendix in order to have different prefixes?) However, to get your Table of Contents to display those prefixes you'll need a whole different technique. The preceding posts will get letter prefixes into your footers for you.